Shorthhand Transcription & its Importance

SHORTHAND TRANSCRIPTION & Its Importance

Most Important activity for a person learning shorthand to get a Government job as stenographer

    In stenography, transcription is the life-line for speed writers. Transcription is as important as the blood in our veins. Our body minus the blood, is just a bundle or flesh. In the field of stenography, the only mantra for success is discipline and regularity, which is, if I say in s sentence, a magic remedy for sure success to get a government/private job.

Wrong Habit of Students

    Most of the speed students are by nature averse to dally transcription: they feel lazy do it; they think that doing transcription daily is superfluous, time-absorbing or rather second-rate exercise. Conversely, the same students derive pleasure in writing dictations, whatever the speed may be (within their range or outside), whether their outlines are shabby or they cause omission of words not at one place but at places without number. Will any accredited shorthand writer like working Grade C Stenographers or S.P.As. or Private Secretaries working in Government of India, High Courts, District Courts or in the public or private sector corporate approve of it? Ask him or them and you will get right answer. 

Consistency of Transcription & Its effects:

    Transcription is the daily progress report. How one fares in a shorthand class of a particular range of speed. What is his worth for the competitive test-whether all-lndia or Departmental or in a particular organisation. Nobody on the earth can play miracles. If a shorthand student does not do the transcription daily, he defeats the very purpose of his attending the class. 

Loss of Not Transcribing Written Matters regularly:

    Thus, he wastes his own hard-earned money or of his parent in class fee, cost of stationery, shorthand magazine, bus fare all of which are costly. More than this, he wastes his most valuable time of the very short span of his career-making youth, i.e only 5 years from 21 years of age to 25 years and rarely from 21 to 30 years. On acquiring the age of 25 to 30 years, all the gates of the Government of India-the largest employer in our country-are closed, I should say sealed, for ever. 

Steps to Take After Taking Dictation:

    Transcription must be done daily. After taking dictation of the transcription, it must be first read thoroughly well after taking the dictation or reaching his office or home. Thereupon, it should be immediately transcribed on computer and checked.

Benefits of Daily Transcription and copy checking:

    The student should develop a speechless love for his transcription because it is his art, it is his bread giver. The transcription produced by him should be like the rose among flowers whose fragrance should attract the employer. He should upraise the efficiency and accuracy of his transcription to such an extent that the employer starts chasing him instead of his pursuing the employer from pillar to post. A craftsman is awarded for what? For his adept fingers. An uneducated chef in Ashoka Hotel is paid a sky-high salary of Rs. 10,00,000/-. For what? For his acquired art of cooking palatable dishes. Can't you even do so? Mind it, it is the age of excellence. You should vow that I shall do my transcription daily as I take my food daily. And I shall be second to none in the art of producing fool-proof transcription. 

How to count your mistakes:

    The transcription must be checked; unchecked transcription is like driving on an unmetalled road. Mistakes should be properly marked in big Xes with red ball pen. Total your mistakes and divide the total mistake. For example, in Grade D Stenographers Exam, 800 words are dictated and your total mistakes are 40.

40 divided by 8 = 40/8 = 5%. So, your percentage of mistakes in your transcription is 5%.

Another example: your total mistakes are 37.

37 dividing by 8 = 37/8 4.6% (Now, your percentage is 4.6%.)

    But acquire so much accuracy in your transcription that the percentage of mistakes is never more than 0.5% i.e. 4 mistakes at the most in 800 words Test. See, how gainfully you are employed.

Sir AV Kushwaha